Call for Entries

Intranet Design Annual 2014: Year's 10 Best Intranets

We are conducting the annual intranet design competition to identify the world's 10 best intranets. The top ten winners will be announced in January 2014.

Think you have a good intranet? Enter it for the award. Previous years' winners received substantial publicity and recognition from being honored in the Design Annuals.

Eligible designs

Anything that runs inside a company and is not accessible on the public Web, including:

Company-wide intranets
Department-specific intranets
Solutions to internal communications problems through intranet technology
Internal Web-based applications
Extranets

Intranets in any language are welcome, though the description in the entry document should be in English. The intranet should be functioning, not only prototyped or planned, at the time of the entry.

Deadline for entries: On or before Wednesday, 26 June, 2013

Competition Opens: Monday, May 13, 2013

Participation: There is no fee to enter. See the submission guidelines below.

We never disclose the names from any entries that do not win — only the top ten will be in the report. Thus, this competition has no losers; only winners.

Winners will be notified in August.

The Design Annual includes a comprehensive case study of each winning site. Thus, in August, all winning intranet teams must provide answers to a broad set of questions about their intranets, covering topics such as background, development, design, content and process. In addition to the written questions, we may also conduct phone interviews with your team.

Submission Guidelines

There are two parts to the initial submission:

Information about the intranet project and people involved
Screenshots of the intranet

We will publish a report with the screenshots from the winning intranets as well as the information about the project and design process. We also sometimes use the best screenshots in our conference presentations. Only submit material that you are willing to see published. The report will be read by tens of thousands of intranet professionals, so being published is a major PR opportunity for the winners, but the broad readership means that you should not submit any confidential information.

Part 1: Information

Please submit answers in a MS Word document. Provide the following information:

Name of the organization using the intranet
Location of organization's headquarters
Name of the organization responsible for the design of the intranet. (In-house, outside agency hired by the company, or a combination of the two?)
Contact name, e-mail address, mailing address and telephone number (Used to clarify any questions and notify winners.)
Brief description (less than 100 words) of the organization using the intranet, and if applicable, a short description of the agency that designed the intranet
Short description (300–500 words) of the intranet. Please include:
- Goal of the intranet
- Basic features and description of user tasks the site
- supports
- Types of users the site supports and types of work they do
- Approximate number of users the site supports, and geographic locations of those users
- What makes the design particularly interesting or usable
A list of all screenshots and a brief description of each (see part 2 of submission below).

Part 2: Screenshots

Submit at least 6 and no more than 12 screenshots of the intranet. Include some of the following, as appropriate:

Homepage (required)
Top-level navigation
Employee profile page
Form or data entry area
Page about a particular team or department
Content-level page
Role-based (personalized) page, menu, or area (if available)
Example(s) of interesting or innovative designs, content or features
Mobile version of the intranet (if available)
Social features (if available)
If possible, submit a few screenshots of the site before you made changes to improve usability. (We will only score the current design, but knowing where it came from helps understand its benefits)

Screenshot instructions:

Take full-page images, showing as much as would be visible in a normal browser window
Crop images to show only the site (not the browser window and controls)
Save in PNG format
Save as separate files (NOT in a document or presentation)
Describe each in the Information document (see Part One)
Do NOT put callouts or captions on the screenshots. Place all descriptive text in the Information document.
If text in the screenshots is not in English, please also include in the Word document (not annotated in the screen shots, please) an explanation of what the screens say. A full translation is not necessary, but do translate all important features and elements such as the top-level navigations, and page section titles.)

Name each file using the following convention:

CompanyName_#_PageDescription_Version.png

# is a serial number incremented by 1 for each screenshot. And all screenshots from the current site would end with “live.”
For example, if your company name is ACME, and you submit a screenshot of the homepage on the live intranet site, and two screenshots of previous versions of the design, you would save these in three separate graphic files, and name them this:

Acme_01_home_live.png
Acme_02_home_version1.png
Acme_03_home_version2.png

Only send us screenshots that can be reproduced in the report if you win. Please replace any confidential information from the screenshots with dummy text.

Please email entries to: intranet@nngroup.com

Deadline for entries: On or before Wednesday, June 26, 2013

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